ORGANIZERS

REGULATIONS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EDITION 2003

 

 

 

 

 

 

 

 

 

 

 

 

International Floorball Federation

 

 

 

 

 

 

 

 

 

 

 

 

 

ORGANIZERS

REGULATIONS

 

 

 

Responsibilities and regulations

for organizing IFF event's

(match, tournament and/or championship).

 

 

 

 

 

 

Edition 2003

 

 

 

 

 

 

 

Decided by the IFF Central Board 11.01 2003

 

 

 

Valid from 01.07 2003

 

 

 

 

 

 

 

 

 

 

I.          GENERAL

 

§ 1          Introductory formalities

IFF event's are World Championships for Women, Men, Women Under 19 and Men Under 19, and European Cup. Other competitions such as Continental Championships for national teams, World Cup or League and Continental Cups or League for Club Teams may only be introduced by IFF.

 

Any member Association may apply to organize an IFF event.

 

Other events are treated in § 7.

 

§ 2          Regulations

All IFF events shall be organized according to valid IFF Regulations.

 

§ 3          Exceptions

Exceptions from these regulations can only be agreed upon in a written contract between IFF and an organizer.

 

§ 4     Contract

IFF and the organizing Association shall sign a contract stipulating the particular rights, duties and responsibilities of IFF and the hosting Association, as follows:

 

a)      The powers, rights and duties according to the corresponding Regulations

b)       Rights and responsibilities of marketing and advertising

c)       Rights and responsibilities concerning coverage from television, radio and other similar media

d)             Financial responsibilities

e)       Sales provisions

f)       Any other business not covered for in the competition regulations

 

§ 5     Support responsibilities of the host

The supporting responsibilities of the host for the participants shall be:

 

a)           Assistance in obtaining entry and exit visas

b)           Communication equipments for the press

c)           Accommodation and transport as agreed between the IFF and the organizer

 

§ 6     Liability

Organizing liability rests with the organizer.

Claims against IFF for compensation will not be accepted.

 

§ 7     Other event's

a)             National Teams

IFF shall be informed of all friendly matches and tournaments involving National Teams well in advance. The IFF Referee Committee selects the referees upon proposal from the organizing Associations and its opponent.

 

b)             Club Teams

Friendly matches and tournaments with elite teams (the two highest divisions) from more than two

Nations should be notified to IFF in advance. All other friendly matches and tournaments shall be treated according to the regulations of the National Association where the tournament is played.

 

c)       Rules of the Game

All above mentioned matches shall be played in accordance with the official IFF Rules of the Game.

Exceptions may only be granted upon request to the IFF RACC.

 

 

 

 

 

 

II.          FINANCIALS

 

§ 1     Financial provisions

The financial obligations of the organizer shall be as follows:

 

1.          Organizing costs

The host Association shall be responsible for all financial matters concerning the local organization of the event.

 

2.       Costs for participating teams

The costs for the participating teams shall be as follows:

 

2.1          Travelling to the event

Costs for travel to and from the arrival city and rink and lodging shall be borne by each participating team.

 

2.2     Local travelling during Championships

The host shall pay for no more than 30 persons (23 players and 7 officials) for travelling from the airport, harbour or railway station in the Arrival city to their respective accommodation. The host shall also pay for the participating teams to travel from their accommodation to the official venues, to training sessions according to the official program of each team and to the airport, harbour or railway station in the departure city.

The responsibility for the organizer to transport referees and teams starts two days before the first match and seizes the day after the last match of each team.

 

2.3     Costs for participating teams in all other IFF events

In all other IFF events all costs shall be borne by the participating team, if nothing else has been agreed upon.

 

3.       The host is responsible for the overall costs of the visit, transportation and insurance of the following persons:

 

a)       IFF CB members and Secretary General

b)       Jury members nominated by the IFF.

c)          International referees appointed by the IFF

 

4.       Medical costs

The host shall be responsible for the cost for having first aid educated persons in the arenas. Participants shall be responsible for taking out sufficient insurance to cover their delegations.

 

5.       Costs for inspection of venues and arrangements

Persons nominated by IFF may inspect the venues and arrangements in due time prior to the event. Further inspections may be carried out if necessary.

 

Following each visit the inspector shall submit an inspection report to the IFF RACC and/or IFF CB.

The organizer shall be responsible for the basic costs of the visit and transportation of the inspector.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III.          ADMINISTRATION

 

§ 1          Organizing committee

The organizing committee should, except from a chairman, consist of functions and responsibilities as follows:

 

1.       Finance

2.       Venues

3.          Transportation

4.          Accommodation and support services:

5.          Ceremonies

6.       Medical services

7.       VIP services

8.       Press services

 

§ 2     Venue program

 

1.          Timetable

The competition timetable shall be drawn up in accordance with IFF guidelines and regulations

 

2.          Consecutive matches of a team

There must be at least 3 hours rest between the start of two consecutive matches of any team in a championship. Whenever possible a team that has played the last match of the day shall not play the first match of the following day.

 

3.       Time between the start of matches

At least 2 1/2 hours should be allowed in the timetable between the start of matches being played on the same arena.

 

4.       Warm-up

Teams are entitled to warm up in the arena 15 minutes at minimum before the start of the match.

 

5.          Changing of the timetable

The organizers are entitled to request to the IFF RACC for changes in the timetable for reasons of television coverage. The teams concerned shall be informed at a justified time before the start of the match.

 

§ 3     Practice sessions in Championships

 

1.       Daily practise                   

Teams are entitled to practice for at least 60 minutes per day on a regulation playing area.

 

2.       Practise in tournament venue         

Teams are entitled to at least one practice in the official tournament venue before their first match in that venue, on the day before an official match.

 

3.       Practise schedule

Practice sessions shall be conducted according to the official practice schedule.

 

4.       Balls and other equipment

Teams shall bring their own balls and other equipment to practice sessions.

 

§ 4          Meetings

 

1.          Attendance

The heads of delegations, or their representatives, shall attend meetings scheduled by IFF and/or the organizing committee.

 

 

 

 

 

III.          ADMINISTRATION

 

§ 5          Accreditation’s

 

1.       IFF officials, Jury and referees

All referees, jury members and IFF officials shall be accredited (personal identity card).

 

2.          Accreditation of participating teams

Accreditation forms shall be sent to all participating teams at least 60 days before the first match of the competition.

These accreditation forms shall be returned to the organizer, fully completed (name, first name, date of birth, passport number and jersey number to be worn during the whole championship) and with a personal photo enclosed, not later than 10 days before the first match.

 

Accreditation’s are made on the day of arrival. Each team member shall get a personal pass. Any team may only accredit a maximum of 30 persons.

 

3.       Media

All media representatives must be accredited according to the official accreditation form.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IV.          INFRASTRUCTURE

 

§ 1     Venues

The tournament shall be played in venues free from binding advertisements with the following standards:

 

a)          Spectator’s capacity of in principal 3000 in Championships and 1000 in other IFF events

b)       Length of playing area 40 meters, width 20 meters

c)       Free height of playing area 7 meters, measured from the surface of the rink

d)       Minimum of 1.5 meters free space between rink and wall

e)       The playing surface shall be made of wood or synthetic material

 

§ 2     Practice halls

 

1.          Technical specification

1.1     Practice halls must be at least 38 meters long and 20 meters wide

1.2     There must be at least 7 meters free height

1.3     The playing surface must be of the same material as in the tournament

1.4     The rink, goal cages and dots markings must be the same as in the tournament venues.

 

2.          Changing rooms

Changing rooms, showers and sanitary facilities for the sole use of the teams shall be provided.

 

3.       Schedule

The practice area should be reserved for the use of one team at a time suiting the tournament program.

 

4.          Equipment

Teams shall bring their own balls and other equipment to practice sessions.

 

§ 3     Flags          

Flags of all participating teams and IFF shall be on display inside the venues and, if possible, outside the venues.

 

The flags of IFF, participating teams in and the referees in an ongoing match should also be on display in the immediate vicinity of the rink.

 

§ 4          Scoreboard

 

1.           Scoreboards  

A scoreboard must be visible to the teams, referees, officials, press and spectators.

A venue should preferably be equipped with two electric scoreboards.

 

1.1     Display

The scoreboards should display the following information:

 

a)           Nationality of the teams (abbreviations of their names)

b)       The period being played

c)       The score

d)       Penalty timing, if possible

e)       Time-outs called by each team, if possible

f)       Results of previous periods, if possible

 

 

 

 

 

 

 

 

 

 

IV.          INFRASTRUCTURE

 

§ 5     Match secretariat, penalty and substitution benches, first aid

Match secretariat, penalty and substitution benches shall all be placed on the same side (on the same side as the TV cameras).

 

1.       Placing of match secretariat

The match secretariat shall be placed outside the rink at the centreline.

 

1.1     Staff in the match secretariat

The match secretariat shall consist of the following staff:

1.       One time keeper

2.       One record keeper

3.       One speaker

4.       One official IFF  representative, if requested

 

1.2           Equipment and forms of the match secretariat

There must be at least four chairs placed at the match secretariat, public address equipment connected to the halls broadcasting system and the following equipment and forms:

 

a)       Match records

b)           Equipment for measuring the curvature of sticks

c)       Minimum of 2 stopwatches

d)       Two referees whistles

e)           International rule book

f)       Notepads and pens

g)       50 balls of a brand and design approved by the IFF.

h)       Tape for the goal creases and a tape measure

 

2.       Penalty benches

The penalty benches shall for each team accommodate at least 4 persons.

 

2.1     Staff at the penalty benches

There shall be one official at each penalty bench

 

3.          Substitution benches

The substitution benches shall for each team accommodate at least 20 team members.

 

4.       First aid staff

In the immediate vicinity of the match secretariat first aid staff with stretcher shall be situated.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IV.          INFRASTRUCTURE

 

§ 6          Illumination of the playing area

 

1.          Disturbance

Lighting sources which may disturb the players, referees, officials or the public shall be avoided.

 

2.          Television

The organizers must ensure that television lighting equipment does not interfere with the progress of the game.

 

3.          Maintenance

The recommended maintenance for illumination of the playing area is as follows:

 

 

Average lighting

Maintenance

Uniformity

 

Horizontal

illumination in Lux

Vertical illumination

in % of

horizontal

Horizontal light

Eh-min./Eh-max

Vertical light

Ev-min./Ev-max

 

Floor level

1 m over

the floor

4 m over

the floor

Floor level

1 m above*

the floor

4 m above*

the floor

Practice, competition

 

Spectators < 1000 seats

 

TV and competition with spectators > 1000 seats

400-500

 

500-600

 

> 600

³ 40%

 

³ 50%

 

³ 50%

³ 35%

 

³ 40%

 

³ 40%

³ 0,50

 

³ 0,50

 

³ 0,50

³ 0,35

 

³ 0,50

 

³ 0,50

> 0,20

 

> 0,30

 

> 0,30

 

 

*

Within an area of 3 m from the walls values down to 0,2 could be accepted on measured vertical uniformity, when the measuring instrument is turned towards the wall.

 

§ 7     Other equipment

Material for repairing goal cages and the rink shall be kept in a short distance from the rink.

 

 

§ 8          Spectators stands

 

1.       Reserved seats

The following reserved seats shall be provided for IFF and media:

 

a)       Seats reserved for the use of IFF should be according to a separate agreement

b)             10 seats (2 VIP) per IFF member Association participating

c)       30 seats per participating team, specially located

d)       The necessary number of seats for the accredited media

e)       Separate location for radio and television reporters     

 

2.           Locations of television cameras in the hall

 

a)       TV cameras shall be located at the same side as the match secretariat

b)       TV cameras shall be situated such that they do not cause any disturbance or danger for the participants.

 

3.       Facilities for the spectators

Facilities, such as cafeteria for the spectators, should be provided for in the venues.

 

 

 

 

IV.          INFRASTRUCTURE

 

§ 9          Changing rooms

 

1.       Team’s changing room

Each team shall have its own changing room for training sessions and the matches.

 

1.1     Contents of the team’s changing rooms

If possible the changing rooms should be equipped with at least three showers, sanitary facilities, a massage table and benches.

 

2.          Referee’s changing room

Two changing rooms with a shower shall be reserved for the international referees.

Female referees shall have separate facilities.

 

§ 10   Offices and other rooms and spaces in the venue

Each venue should be equipped with the following offices, other rooms and spaces at disposal:

 

1.       A competition office with telephone, personal computer, printer, telefax and other office equipment for the organizer.

2.       A meeting room for IFF officials accommodating at least 10 persons

3.       A room for referees and staff each containing soft drinks, coffee, tea, light meal and snacks

4.       A first aid room, containing first aid equipment and a toilet

5.       A doping control room, containing a toilet

6.       A media room containing reporters pigeonholes, desks and writing equipment, telephone, telefax and e-mail for tournament use, soft drinks, coffee, tea, light meal and snacks.

          The access to the communication equipment should, for the media, be at a non-profitable cost.

7.       A space for press conferences and a mixed zone for taking interviews shall be available, as well as a zone for photographers.

 

§ 11   VIP Centre

A VIP room, containing soft drinks, coffee, tea, light meal and snacks, shall be available for:

 

a)       IFF officials

b)       IFF sponsors

c)       IFF member Association’s representatives

 

§ 12          Accommodation

It is the organizers' responsibility to propose accommodation alternatives in various price levels to IFF officials, participating teams, associations and media.

 

1.       IFF Central Board’s accommodation

The organizers are responsible for selecting the hotel accommodation for the IFF officials. The hotel should be situated in the competition city or immediate vicinity and be of at least 4 star standard.

 

2.          Referee’s and jury’s accommodation

The organizers are responsible for selecting the referees and jury members hotel accommodation. The hotels should be situated in the competition city or immediate vicinity and be of at least 3 star + standard.

 

2.1     Meeting room

The organizers shall reserve a meeting room for the referees and jury members at their hotel.

 

3.       Team’s accommodation

Teams may select their own hotels in the competition city or the immediate vicinity. However, when accommodation not listed by the organizer is chosen, extra costs for transportation may be charged to a team.

 

 

 

 

IV.          INFRASTRUCTURE

 

§ 13          Transportation

 

1.       Host responsibilities

The host is responsible for the IFF officials, referee’s, jury’s and team’s transportation according to the agreement between IFF and the organizer.

 

2.       Distance between hotels and venues

As far as possible the travelling time between the hotels and the tournament venue or practice venues should not be more than 60 minutes. Hotels should be selected accordingly.

 

3.       Team’s transportation’s

The participating teams must inform the organizer, well in advance, of their travelling plans.

The team transportation shall be done by bus.

 

4.       IFF officials, jury’s and referee’s transportation

Following means of transport should be made available for the jury and referees:

 

a)       One minibus for the jury

b)             One car per referee pair refereeing a match

c)             Vehicles for the IFF officials according to agreement with the organizer

 

5.          Timetable

The organizers are responsible for organizing the transportation timetable. The timetable should be arranged (if possible in co-operation with the team) so that teams arrive at the practice hall 30 minutes before the start of the practice session and at the match venue 90 minutes before the start of a match.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

V.          REPORTS AND INFORMATION

 

§ 1           Information

The hosting Association shall, eight month prior a championship and three month prior all other IFF events, submit the following information to IFF:

 

a)           Composition of the organizing committee

b)           Confirmation of the schedule

c)           Accommodation details

d)          Transportation details

e)       Details of technical arrangements

f)       Budget         

g)       Other necessary information

 

§ 2     Reports

1.       First report  

The hosting Association shall, six months prior a championship and three months prior all other IFF events, submit to IFF a first report, which also should be distributed to the participating teams, containing:

a)           Addresses of the venues and proposed hotels for the participating teams

b)       Distances between the venues and the proposed hotels and a description of the transportation arrangements

c)          Presentation of the venues

d)       Full address, telephone and telefax number of the local organizers

 

2.       Second report        

The hosting Association shall, four months prior a championship and two months prior all other IFF events, submit to IFF a second report, which also should be distributed to the participating teams, appointed referees, jury members and IFF officials, containing:


a)       Detailed tournament program

b)       Program and venues for practice sessions

c)           Opportunities for teams to set up video cameras

d)       Other practical information

 

3.       Third report        

The hosting Association shall, upon arrival, submit to the teams, appointed referees, jury members and IFF officials a third report containing:

 

a)       A short welcome by the host

b)           Addresses, telephone and telefax numbers of the Head office of the competition, the venues, the teams, officials and referee hotels

c)           Transportation arrangements to and from the matches and practice halls

d)       Opening and closing ceremonies, formalities, place and time

e)       Places reserved for teams in the spectator's areas

f)       Press conferences and times

g)       Briefing for the officials and referees

h)       The procedure before and after each match

i)        A complete list of the organizing committee, jury and team members

 

4.       Daily report        

The hosting Association shall, during the tournament, submit to the teams, IFF officials, referees, jury members and the media a daily report containing:

 

a)       Final results of the previous day's matches with scores, assistants, penalties and number of spectators

b)       Details of the present day’s matches

c)       Name and nationality of the referees for the matches of the present day

d)       Ranking lists

e)       The next days program

f)       Other information

VI.          UNFORESEEN CIRCUMSTANCES

 

§ 1          Unforeseen circumstances

Anything not provided for in these regulations shall be decided by the IFF RACC, the IFF CB respective, and if appropriate in co-operation with the organizers and/or the participants.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX

 

The responsibilities of the organizing committee shall be as follows:

 

1        Finance

Involves responsibility for marketing and tickets sales.

 

2        Venues

Involves:

 

a)           Responsibility for playing areas and ensuring that all tournament halls meets the required technical standards

b)           Responsibility for practice halls and their upkeep

c)             Appointing officers responsible for the playing areas.

d)             Appointing officers responsible for the match secretariats

e)             Appointing officers responsible for the security within the venues

 

3.          Transportation

Involves:

 

a)       Giving appropriate instructions to drivers and taking care of transportation requirements

 

4.          Accommodation and support services:

 

a)           Responsibility for hotel accommodation, meetings and support services

b)             Providing a guide for each team and, if necessary, also for the referees

 

The guides should be available during the entire tournament and shall be able to speak the language of the
team concerned, but at least English.

 

5.          Ceremonies

Involves:

a)       Opening and closing ceremony

b)       Protocol prior to a match

c)             Speakers, who shall:

 

1)       Know the rules of the game

2)       Be able to communicate in English

3)       Sit at the match secretariat

4)       Inform the spectators before each match of      - The results of the previous day

                                                                            - The teams ranking positions

                                                                            - The day program

5)       After the teams have marched in, announce:    - The name of the team considered as home team

                                                                            - The name of the team considered as away team

                                                                            - The referees names and nationality

6)       Once the teams are assembled on the playing area for the ceremony, announce the names and numbers of each teams players. The players of the team considered as away team shall be announced first.

7)       After a goal has been scored, announce the following details in the course of the game:

          a. The scorer of the goal

          b. The assistant of the goal

          c. The time the goal was scored

8)       When a penalty is awarded, announce the following details:

          1. The name and number of the player receiving the penalty

          2. The time the penalty was awarded

          3. The reason for the penalty

          4. The time from which the penalty is to begin

9)           Announce the time-outs called by each team

10)     At the beginning of the second and third period announce the number of shots on goals and saves made by the goalkeepers

11)     When the last match of the day has finished announce the program of the next day

6.       Medical services

Involves:

 

a)          Responsibility for first aid in the arenas

b)          Responsibility for doping tests

 

7.       VIP services

Involves:

 

a)          Responsibility for VIP services according to Chapter IV, § 11.

 

8.       Media services

Involves:

 

a)       Preparing information releases prior to the start of the tournament and after the arrival of the teams, officials and referees both in English and the language of the host nation.

b)       Preparing and distributing a daily information release during the tournament

c)       Informing the jury every day, no more than one hour after the end of each match, of the result of the match and the rankings

d)       Keeping the media informed

e)       Keeping recording statistics during the tournament